- Tricia Scott, Global Intranet Manager, Travelex. New employee announcement email template. Outdated data or static images and pages, on the other hand, will simply see them logging off. Display an interactive tour highlighting key functions of the new intranet. Post on Social Media. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Very cost-effective when bundled with other Microsoft 365 products. Columns are a great way to present information. Include intranet employee profiles that highlight workers' knowledge and expertise. All the best intranets are not only easy to set up and use; they are also simple to manage. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. Use them to add or delete users and assign permission rights. Large files often take a long time to download when accessed via a mobile connection. One that meets the customers needs at the right price and with minimum risk to your web development agency. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Yes, it is possible to make the intranet fun and interactive. If you want to improve the performance of team members who are considered "average," do the same for them. Test out the intranet design on smartphones and tablets before going live. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. Each department has its own section, so its clear who is responsible for the content. Forum members are automatically notified about a new post without the need to directly login to the forum. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. And its the same simple process to change any of the settings on your page. An even better approach is to run an intranet naming competition, complete with prizes. It sets out what the site is all about so the user is clear whats in store. Okta SSO simplifies the way users connect. Fully customizable intranet templates save time and hassle. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. The objective of the retirement announcement email is to; Share details about the employee's departure. This popular feature will improve engagement and empower employees. Employees can upload pictures from a corporate event and share them with the whole company. The example below shows the home page from example two and how it responds to different device types and orientations. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Click the "+" sign, then choose List. The site map has to make sense in the context of the organization. Crisis Communications. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. You can provide sample text for them to use. That means you should send them announcement emails when you have new products, events, or changes within your business. Employees use it to work on projects, read company announcements, and find files. The first thing that hits you is the happy, joyful image. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Easily embed assets and have centralized permissions applied. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Alongside contact details and the department is a link to more detailed staff profiles. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Use the intranets integrated forum feature to support collaboration and project work. Once you have selected a design template, its time to customize. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. In this example, they have the latest company news clearly positioned below the main intranet banner. We discuss the latest best practice trends to guide the design of your intranet. Launch video. Simply turn it back on when you are ready. Clinked Best for: being a white-labeled intranet app. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Showcase a sale. Celebrate the career of the retiring employee. Tips for Writing Email Announcements. It is my great pleasure to announce that he will be joining us in the . Trying to pack too much in with lots of text and images makes for a confusing user experience. Employees can personalize their shortcut links to their own preferences and needs. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. Corporate Intranet Portal homepage. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Example #6: Giving employees valuable . It is the fastest and easiest mode. Back in the old days, employees used a company intranet largely to save and share files. And its even more important to have an uncluttered look thats easy to find your way around. Intranets offer a range of solutions to businesses of all sizes and in all sectors. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Conduct stay interviews as part of the company routine. People content is even more critical when you have staff working remotely. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. This example has identified quick links with an engaging icon. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Back in the old days, employees used a company intranet largely to save and share files. The example below shows an embedded Office 365 Excel spreadsheet. The answer is probably too much. Accordions and expanding text are perfect for mobile-responsive intranets. How about mixing things up and using videos, webinars or wikis from time to time. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Give workers ownership of their profiles and enhance employee engagement. 2. Happy Hour 1: Give new employees a brief introduction. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Amplify the office atmosphere and experience through increased employee recognition and engagement. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. You can even adapt the template and introduce custom fields as appropriate. Try to avoid using pictures sourced from the web. Employee engagement surveys can help you identify areas of organizational improvement. We start this chapter by looking at best practice trends in IA. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. And it means administrators have complete control over the presentation of intranet content. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Here are some examples: 1. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Instead, include real photos of workers or situations and settings relevant to your employees. 2. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". And to make it even more effective, you can integrate it with other enterprise systems used by your business. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Or make it completely mysterious. in your workplace to keep your company in sync, productive, and having fun. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Today, HR Clouds Workmates solution delivers all of these capabilities and more. HR will have a parent page, which will be the gateway to all HR informationand data. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. One of the keys to working more efficiently is to get a single communication system. This type of announcement email has the purpose of introducing a new business or location. For example, always place your main content in a full-width or 2/3rds column. Of where they are on the other hand, will simply see them logging off give ownership... A mobile connection way around is to run an intranet will play its part in enhancing companys! 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