Attachment. The requesting organization will be contacted via email, regardless of whether or not the request is granted. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. Requests must be received 45 days prior to the event date. Live auction items. This will save your team the work with related with cold calling and follow-up with new vendors. Sports memorabilia and tickets are other popular silent auction items. Silent Auction Item Ideas As one of the countrys Best Fundraising Sites. wine tastings, luxury trips and other fabulous experiences. Most sports fans would love to win their hero's signature to show off to their friends. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization]. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. Interested in collecting donations for you 501(c)(3) organization in Florida? Have any questions? Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. Fill out the form below. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Heres a donation request letter template to help you get started: My name is [name] and I am in the [position] for [organizations name]. Donor CRM; Request Demo; Dec 17, 2019. These calls shouldnt be long just a simple check-in to boost the response rate on your letters. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. 13. Your donation requests will be considered at max, two weeks in advance of the event. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. Live and silent auctions are a staple of non-profit fundraising for one simple reason: they work. To make requesting donations easier for non-profits, here is a resource for free donation request letter templates. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. Stylish luggage. Your final paragraph is where they can find all of the logistical information. 03. Raise more for your mission with interactive fundraising pages. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Auction Donation Request. Most readers will read the P.S. ContactCharity Fundraising today! Then, ask your event host committee to do the same. Fundraising Potential $$$$. What local businesses do you patronize (almost) every week. For example, a charity may publish . Take time to make inquiry phone calls or perform Google searches. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Do your due diligence up front to make sure your request reaches a person with decision making power. . For example, if a vendor contributes a $100 restaurant gift card as a charity auction item at your event, tell them that you will include their business name, logo and contact information in your bidding book or event agenda. To show how much we appreciate your support, wed be happy to provide [incentive]. With a solicitation toolkit, your team will have everything they need to request and accept donations on the spot. Set a date and book a venue. Our team is planning [something new/a fantastic event], so get excited. Check out real campaigns on Givebutter, both past and present. Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. Its essential that your request gets into the right hands. Remember that many vendors have a limited number of donations they can make in one year. Start by reviewing our article on Finding Donations for Your Auction. Decide on what kind of signature to create. . TheShareWay is an online database of companies that donate items like food and gift cards for charity events. Oops! For individual donors, address them by their full names. if (navigator.userAgent.indexOf('FBIOS') !== -1 || navigator.userAgent.indexOf('Twitter for iPhone') !== -1) { Our team works hard to support and bring awareness to [organizations cause]. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. Restrictions include two (2) night weekend stays. Within the gates of Walt Disney World? Gringos Tex Mex donates meals and auction & raffle. Maximum 4000 characters. This section may include:. and anything else they need to know to successfully contribute to your event! Donation request letters are essential for building your auction. We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. How will you make a difference using the funds raised? * I have read and agree to the Privacy Policy about the collection of data by Martin Resorts in relation to my request. All donation requests are reviewed weekly. Do more good with a complementary auction basket! Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. The Best Silent Auction Item Ideas. It would also be helpful to understand your fundraising goals. Once you have compiled your list, put together a simple letter asking for auction donations for your event. *What is your organizations EIN (Tax ID number)? The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Requests will only be considered from organizations within the Central Texas area. President Tsai Ing-Wen was meeting the winner representatives of "2022 Yuan Ye Awards.". Direct mail donation requests are sent out once because of printing and mailing costs. *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. Auction items can be picked up by staff members or volunteers. We are one of the easiest Companies with Online Donation Requests. To request a donation for a fundraiser, auction or other charitable cause, please complete the form below. Thank you for giving us the opportunity to consider making a donation in support of this important cause. For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. Incorporate an auction donation form into your outreach efforts to increase fundraising and the donation of silent auction items for charity. See what were launching next and share your feedback. Please provide information on your good work and tell us how you will acknowledge this donation at your event. All rights reserved. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Have a fundraiser or organization event coming up? Luxury hotel and resort stays. In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. Gain the very best items in an efficient manner from commercial vendors from around your community. If you dont have the capacity to personalize each letter, you can segment your donors based on how youve interacted with them in the past: We arent saying you should write a novel about your organization or your event. And while wed like to help everyone, we are unable to grant all requests. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. All fields are required unless indicated otherwise. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. We'll review all requests from federally-licensed 501 (c) (3) non-profit . Attachment. Then, move on to describe the fundraising event that the silent auction will be a part of. The online form must be filled out completely for your request to be considered. Click here for a sample auction donation letter for use in communicating with vendors around your community. It would also be helpful to understand your fundraising goals. Signed memorabilia. If your donation request is approved, you will receive a certificate in the mail within two weeks . Culver City, CA 90232. Weve also included a sample letter to show you what this template looks like in action. Preferred Recipients: 501 (c) (3) nonprofits, Organizations related to Children, Poverty & Homeless, Environment & Sustainability, Local Community. Due to the overwhelming amount of requests, memorabilia is limited to . This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Airline gift certificate. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. See how changemakers are using Givebutter to make the world better. Would you be willing to donate [specific item, service, or experience donation] to help our cause? [Organization name] would also love to have you at the event! Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Learn from fundraising experts and connect with other changemakers. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. There are three variants; a typed, drawn or uploaded signature. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Update your cookie settings for this site. Build engaging virtual, in-person, live, and hybrid events. Chad owns the firm Productive Fundraising, which specializes in teaching the latest research-based fundraising tactics and making them approachable for small, community-based nonprofit organizations. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Now that your know the process of writing a silent auction donation request letter, dive into our other top auction resources: Contact Us | 888.729.0399 [General] | 888.475.5214 [Sales], Powerful Fundraising Solutions | Copyright All Rights Reserved 2023 | Privacy & Security Policy, What is Peer-to-Peer Fundraising? Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. Silent Auction Donation Request Letter: The How-To Guide: Learn how you can . Have your host committee, staff members, or volunteers call each of the businesses that received your silent auction letter to make sure the letter was received and to ask if the business is willing to donate an item. Our live and silent auction items have raised thousands of dollars for both large and small charities, schools and non-profits. Category or theme of the item youre looking for. Silent auction donation request letters can help. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. We take pride in our support of nonprofit organizations both locally and across the country. acknowledge this donation at your event. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. One-week timeshare. Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. Online fundraising appeals can be sent on a weekly or even daily basis. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Donation Request Template . Like us on FacebookJoin our charity partners. With a focus on hunger and poverty relief, child well-being, and environmental responsibility, we are proud to support the mission of our local non-profit partner organizations around the world. Please keep in mind, donation requests are filled on a month to month basis. He is a top-rated speaker, master trainer, and coach. Check your inbox, good news is on its way . You can keep it as simple and open-ended as that, or you can offer some additional information about what youd like them to donate and what kind of recognition they will receive (e.g., logo included as a sponsor in promotional materials, a thank-you shoutout on social media, etc.). Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. For Drybar gift card donations and on-site styling requests, please visit drybarshops.com. Call us at 888-236-7820, Ext 702. 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